Southeastern Arizona Behavioral Health Services, Inc.
Controller
Reports To: Chief Financial Officer Salary Grade: 38 FLSA: Exempt
Annualized Salary Range: $56,448 to $87,569
Primary Function:
Responsible for management and supervision of the Accounting Department, including supervisory responsibility for the organization’s general ledger, payroll, and accounts payable, . Responsible for monthly financial reporting requirements.
Specializations: (Age Specific, Disability, Language, Other Target Populations)
Check All that Apply
__Serious Mental Illness __Adult Substance Abuse
__Adult General Mental Health __Geriatric General Mental Health
__Geriatric Substance Abuse __Child/Adolescent General Mental Health
__Child/Adolescent Substance Abuse
Domestic Violence __Perpetrator __Children/Adolescent __Adult Victim
Bilingual (English/Spanish) __Speak __Read __Write Other Language: __________
Minimum Qualifications: Bachelor’s degree in Business Administration, with a major in Accounting or Finance preferred. Equivalent combination of education and experience may be substituted for degree. Requires five years increasing accounting/financial management experience or equivalent combination of education and experience, with three years experience with computerized accounting systems and staff supervision.
Competencies:
• Knowledge of fiscal management systems.
• Knowledge in understanding the importance of time management with regard to data, records and reports due to funding sources.
• Knowledge of payroll and payroll taxes.
• Knowledge in utilization of personal computer.
• Ability to maintain organization of varied materials and apply complex directions quickly and correctly.
• Ability to communicate complex ideas in writing.
• Ability to maintain confidentiality of all client matters and handle organization confidential matters with discretion.
• Knowledge of rural mental health.
• Knowledge of behavioral health managed care principles and practices.
Tasks:
• Supervise all accounting functions, including payroll, accounts receivable, accounts payable, fixed assets and cash management.
• Supervisory responsibility for Accounting Staff.
• Responsible for creation and maintenance of the SEABHS General Ledger.
• Responsible for fiscal reporting to SEABHS management, the Board of Directors and others as directed by the CFO.
• Assist the CFO in the development, analysis, and management of corporate budgets, financial/operational analyses and actual versus projected operating results.
• Responsible for maintenance of all financial functions on the MIS System, which includes, but is not limited to, General Ledger, Payroll, Accounts Receivable, Accounts Payable, fund source updates, service code and rate schedule changes, and reviews of insurance and contract fund source eligibilities.
• Assist in the development, review and approval of the Accounting Policies and Procedures Manual, including periodic updating as required.
• Will assist the MIS Manager in maintaining the organization’s data records, as required.
• Assist the CFO in all areas of financial control and management, as assigned
• Performs other duties as assigned.
Accountability: Reports to and is supervised directly by the Chief Financial Officer (CFO). Employee is also accountable for understanding and complying with SEABHS’ Accounting, Personnel and Operating Policies and Procedures, terms of certification, licensure and accreditation standards.
Independent Judgment/Autonomy: Works under functional direction and clearly defined objectives, which are reviewed on a broader frequency such as monthly, quarterly or annually.
Supervisory Responsibility: Responsible for activities of two or more departments of functional areas.
Behavioral Skills Required:
• Coping: Able to maintain a mature, problem-solving attitude while dealing with interpersonal conflict, hazardous conditions, personal rejection, hostility, or time demands.
• Tolerance of Ambiguity: Able to withhold actions or speech in the absence of important information; deal with unresolved situations, frequent change, delays, or unexpected events.
• Decisiveness: Able to make decisions on available information and take action; make commitments and not change decisions when challenged; deal with emergencies as necessary.
• Spoken Communications: Able to clearly present information through the spoken word; influence or persuade others through oral presentations in positive or negative circumstances; listen well.
• Assertiveness: Able to maturely express one's opinions and feelings in spite of disagreement; accurately communicate to others regardless of their status or position.
• Energizing: Able to create positive energy (motivation) in both individuals and groups.
• Compliance and Direction: Able to relate to routine operations in a manner that is consistent with existing solutions to problems; to conform to established policies and procedure; log work activities.
• Alertness: Able to be attentive to all aspects of the environment, while working; to monitor environment during routine activity.
• Analytical Problem Solving: Able to use a systematic approach in solving problems through analysis of problem and evaluation of alternative solutions; use logic, mathematics, or other problem-solving tools in data analysis or in generating solutions.
• Goal Setting: Able to define realistic, specific goals and objectives; to prioritize objectives.
• Written Communication: Able to write clearly and effectively present ideas and to document activities; to read and interpret written information.
• Commitment to Task: Able to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency; willing to commit to long hours of work and make personal sacrifice in order to reach goals.
• Interaction: Able to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport.
• Perceptivity: Able to interpret verbal and non-verbal behavior; to develop accurate perception and understanding of others' feelings, needs, values, and opinions; to be sensitive to and aware of personality differences and conflicts.
• Empathic: Ability to remain objective and not become judgmental in varying scenarios
• Creativity: Able to develop unique and novel solutions to problems; use intuition and a new way of thinking to give birth to new ideas; to present information in an attention-getting and interesting manner.
• Versatility: Able to modify one's own behavioral style to respond to the needs of others while maintaining one's own objectives and sense of dignity.
• Reading the System: Able to recognize and use information about organizational climate and key individuals to accomplish legitimate organizational goals; be aware of the importance of timing, politics, and group commitments to goals and objectives.
• Team Building: Able to work with people in such a manner as to aid in building high morale and group commitments to goals and objectives.
• Decision Making and Problem Solving: Able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to reason; even when dealing with emotional topics.
• Leadership: Able to influence the actions and opinions of others in a desired direction; to exhibit judgment in leading others to worthwhile objectives.
• Organizational Awareness/Resourcefulness: Demonstrates a comprehensive sensitivity to power and influence relationships in own organization. Able to identify key people who influence particular decisions.
• Client/Customer Service Orientation: Demonstrates concern for meeting internal and external customers' need in a manner that provides satisfaction for the customer within the resources which can be made available and anticipates additional needs of customers.
• Adaptability/Flexibility: Adapts easily to change, sees the merits of differing positions, and adapts own positions and strategies in response to new information or changes in a situation.
• Personal Growth/Attention to Development: Desires to improve and develop self; sets own development challenges and volunteers to learn.
• Reliability: Instills confidence in others due to proven consistent and positive outcomes.
• Initiative: Evaluates, selects, and acts on various methods and strategies for solving problems and meeting objectives before being directed or forced by events; self-directed rather than passively complying with instructions or work orders.
• Teamwork and Collaboration: Able to develop cooperation and collaborative work efforts toward solutions which generally benefit all involved parties.
Cognitive Requirements: Job requires accomplished verbal/written skills and/or advance math skills, and the ability to: 1) read, comprehend, interpret and analyze complex procedures/information and/or technical documents/specifications; 2) resolve unusual complex problems; and 3) serve as internal and external spokesperson or the organization.
Continuous Education: Employees will be expected to participate in continuous learning,
competency building and maintenance of competency skills. New employees, specifically, who provide direct services, require forty-eight hours of in-service training the first year and twenty-four hours per year thereafter.
Physical Requirements:
• Use a Personal Computer of telephone over five hours a day
• Frequent long, irregular hours
• Frequent and/or prolonged travel
• Infrequent moderate physical effort (lift/carry up to 25 pounds)
Mentor Criteria:
• A mentor will be personable and patient, with good, open communication skills. A mentor will be knowledgeable in SEABHS systems and procedures. A mentor will be a self motivated individual with the ability to positively support their peers.
Mentor Scope of Responsibility:
• A mentor provides side by side, hands on shadowing, with consistent and constructive feedback. The mentor oversees accuracy, as well as verbal and visual skills with on-going communication to the direct supervisor.
Working Conditions:
• Office working conditions
Performance Metrics:
• Various contract deliverables (RBHA, State, Federal)
• Annual Independent Audit, Financial Audit, A+133, Federal Compliance Audit
• Supervise A/R, A/P, P/R , and Purchasing staff to ensure accuracy and timely submissions of functions.
• Supervise and monitor various monthly analysis reports.
Employee’s Name (Printed) Supervisor’s Name (Printed)
Employee’s Signature Date Supervisor’s Signature Date
